Constitution & By Laws Revised 1998

HILLCREST CHRISTIAN CHURCH

REVISED 1998

PREAMBLE

 

ARTICLE I – NAME AND PURPOSE

            Section A – Name

           Section B – Purpose

ARTICLE II – MEMBERSHIP

ARTICLE III – INCORPORATION

ARTICLE IV – OFFICERS OF GENERAL BOARD AND CONGREGATION

            Section A – Official Representatives elected by Congregation

            Section B – Selection, Nomination and Election of Elders, Deacons, Deaconesses, Junior

                                    Deacons, Junior Deaconesses, Trustees

            Section C – Officers Elected by the Elders, Deacons, Deaconesses, Junior Deacons, Junior Deaconesses

            Section D – Honorary Officers

            Section E – Qualifications of Officers

            Section F – Duties of Officers

            Section G – Executive Officers of the General Board and Congregation

ARTICLE V – THE GENERAL BOARD

            Section A – Membership

ARTICLE VI – THE CHURCH CABINET

            Section A – Purpose

            Section B – Responsibilities

            Section C – Membership

ARTICLE VII – THE MINISTER

            Section A – Role of the Minister

            Section B – Selection

ARTICLE VIII – MEETINGS OF THE CONGREGATION

            Section A – Meetings to be Held

            Section B – Notice of Meetings

ARTICLE IX – AMENDEMENTS OF THE CONSTITUTION

BY LAWS

I – THE CHURCH YEAR

II – MEETING PROCEDURE OF THE GENERAL BOARD

IIIPLAN AND PROCEDURE OF THE CHURCH PROGRAM

  1. Worship and Devotional Life
  2. Christian Education
  3. Evangelism
  4. Membership Development
  5. World Outreach and Benevolence
  6. Stewardship
  7. Property

IV – PROCEDURES GOVERNING EMPLOYMENT OF STAFF

V – AMENDMENTS OF BY LAWS

PREAMBLE

We, the members of Hillcrest Christian Church, a congregationally governed body, in order to promote the work of the church in the Spirit of Christ and thus advance His Kingdom, do hereby adopt this constitution.

 

ARTICLE I

NAME AND PURPOSE

SECTION A – NAME:

The name of this organization shall be Hillcrest Christian Church of Oklahoma City, Oklahoma, affiliated with the Brotherhood known as the Christian Church (Disciples of Christ) and participating in the cooperative life through support of and participating in the work of local, state and national organizations reporting to the International Convention of Christian Churches (Disciples of Christ) or its legal successors.

SECTION B – PURPOSE:

The purpose of this church shall be revealed in the New Testament, to win people to faith in Jesus Christ and to commit them actively to the church, to help them grow in the grace and knowledge of Christ, that increasingly they may know and do His will, and to work for the unity of all Christians and with them engage in the common tack of building the Kingdom of God.

ARTICLE II

MEMBERSHIP

The membership of this church shall consist of those who are now identified as members of the congregation and those who shall unite with it by public confession of faith in Jesus Christ as Lord and Savior, giving expression of their faith through Baptism (described as being fully and completely immersed) and personal commitment to Him; and, to those who unite by transfer of membership, thereby making a reaffirmation of their faith and commitment to Christ. Voting privileges shall be accorded to all members who have shown an active interest through a recent continuity of attendance, service, or giving.

ARTICLE III

INCORPORATION

The Incorporation of Hillcrest Christian Church of Oklahoma City, Oklahoma shall be in accordance with the Articles of Incorporation as submitted to and recorded by the Corporation Commission of the State of Oklahoma. The articles being duly approved and appearing as Corporate Number 1400306358, dated May 23, 1977, and appearing in the official records of said Commission.

ARTICLE IV

OFFICERS OF THE CONGREGATION AND GENERAL BOARD

SECTION A – OFFICIAL REPRESENTATIVES ELECTED BY THE CONGREGATION:

The following officers shall be elected by the congregation at its annual meeting and will serve as members of the General Board:

  1. Elders                                           - Not to exceed 4% of membership
  2. Deacons                                      - Not to exceed 8% of membership
  3. Deaconesses                             - Not to exceed 8% of membership
  4. Trustees                                       - 3, 5, or 7 in number
  5. Junior Deacons                         - Not to exceed 2% of membership
  6. Junior Deaconesses                 - Not to exceed 2% of membership

 

One-third of the above shall be elected each year for a term of three (3) years. After serving one (1) full term, these officers shall be ineligible for re-election until one (1) year has elapsed.

SECTION B – SELECTION, NOMINATION, AND ELECTION OF ELDERS, DEACONS, DEACONESSES, JR. DEACONS AND DEACONESSES, TRUSTEES:

  1. A nominating committee composed of:

One (1) Elder (who shall act as chairman)

One (1) Deacon

One (1) Deaconess

One (1) Jr. Deacon

One (1) Jr. Deaconess

            (None whose term expires during the current year.)

Three (3) Representatives of the congregation

            (Appointed by the Chairman of the General Board)

            Shall be presented to the General Board for approval at least six (6) weeks prior to the annual business meeting of the congregation. This nominating committee shall nominate the following officers;

                        Elders

                        Deacons

                        Deaconesses

                        Junior Deacons

                        Junior Deaconesses

                        Trustees

            It shall be the policy of this nominating committee to consider advance recommendations for nominees by the members of the congregation, providing recommendations are given to the committee at least three (3) weeks before the annual meeting.

  1. Nominating Committee:

The nominating committee shall consider the qualifications of all potential nominees in the light of the principles of Qualifications set forth in Section E of Article IV. After securing the person’s consent, offer not less than one name for each office. The list of nominees shall be listed in the regular worship bulletin or mailed to every church family at least two (2) weeks prior to the annual meeting.

The nominating committee shall advise each prospective new Board member of the qualifications for office that are set forth under Section E of this constitution.

  1. Candidate Nominations:

The nominating committee shall report its nominations to the congregation at the annual business meeting.

  1. Congregational Voting:

All nominees who receive a majority of the votes cast by those present and voting at the annual meeting of the congregation, being performed by secret ballot, shall be declared elected.

  1. Vacancies:

Unless otherwise specified in this constitution, vacancies shall be filled until the next general election upon nomination by the nominating committee and elected by the General Board.

  1. Board Member Affirmation and Reaffirmation:
  1. Each new Board member shall be required to affirm their knowledge of the Board office qualifications and their intention to comply with them to the best of their ability.
  2. Each year each Board member whose term of office is continuing into the next year will be required to affirm their intention to comply with all constitution qualifications.

 

Board members who decide they cannot comply with the qualifications shall voluntarily resign from the Board and shall so notify the Board Chairman.

SECTION C- EXECUTIVE OFFICERS ELECTED BY EACH OF THE FOLLOWING:

I.Board of Elders – Chairman, Vice-Chairman, Secretary

Board of Deacons – Chairman, Vice-Chairman, Secretary

Board of Deaconesses – Chairman, Vice-Chairman, Secretary

Junior Deacons – Chairman, Vice-Chairman, Secretary

Junior Deaconesses – Chairman, Vice-Chairman, Secretary

  1. Caucus and Election of Officers for Respective Serving Groups:

The Elders, Deacons, Deaconesses, Jr. Deacons, Jr. Deaconesses shall meet in the eleventh (11th) month following the annual congregational election for the purpose of a caucus and election of a chairman, vice-chairman and secretary of their respective group.

The above officers for each Board shall be elected for a term of one (1) year and not more than three (3) consecutive terms.

SECTION D – HONORARY OFFICERS;

Those who, because of infirmities or advanced age and whose service and consecration to the church merits this honor, may be retired from active responsibility, these to be known as Elder Emeritus, Deacon Emeritus, or Deaconess Emeritus. They shall be relieved of all regular duties and serve as members of the General Board without vote.

SECTION E – QUALIFICATIONS OF OFFICERS:

I.Elders, Deacons and Deaconesses

Consideration will be given in light of the Spirit and teachings of Jesus.

In addition to qualities of a willing spirit and desire to serve, it is essential that prospective candidates accept the following principles of stewardship:

  1. Regular attendance of the General Board meeting.
  2. Regular attendance of services of the church and participation as the occasion requires.
  3. Willingness to fulfill one’s assignment as a member of a functional department.
  4. Regular contributions to the financial support of the church to the best of one’s ability.
  5. Conductibility of one’s total life in such a manner as to be deserving of the office.
  6. Promote good will and Christian fellowship within the church family, strengthening the varied programs of the church, and aiding the minister and membership in making the total life and work of the church related to the purposes of God as revealed in Jesus Christ. Strive toward continual growth in Christian stewardship.

II.Junior Deacons and Junior Deaconesses

  1. Junior Deacons and Junior Deaconesses must be 13 years of age and not over 18 years of age.
  2. Qualifications of both Junior Deacons and Deaconesses shall be in the light of those specified for Elders, Deacons and Deaconesses and their acceptance as Junior Officers of the church should be made with the willingness to serve, to practice stewardship of time and talent, and present themselves as examples of Christ’s teaching to all youth and adults.
  3. To further qualify themselves as prescribed by their constitutions that are correlated to the functions, duties, and privileges as approved by the congregation through this official constitution of the local church.

SECTION F – DUTIES OF OFFICERS:

  1. Elders:
  1. Shall promote the growth and welfare of the church.
  2. Give spiritual oversight to the members with respect to regular attendance at the Lord’s Supper.
  3. Visitation of the sick.
  4. Concern for all the morally delinquent and spiritually indifferent.
  5. Give thoughtful consideration to policies of the church that will enable it to fulfill its complete mission.
  6. Encourage by example and word the missionary, evangelistic, educational and stewardship responsibilities of the church.
  7. Conduct the Communion Service each Lord’s Day, including selection of Elders and Deacons to serve at the table and to serve shut-ins.
  8. Perform such other duties as enjoined on them by the New Testament Scriptures or as may be assigned.
  9. Overseers of Church policies and Church Staff.

 

  1. Deacons:
  1. Shall cooperate with the Elders in promoting the growth and welfare of the church in conjunction with the functional departments.
  2. Assist in greeting and ushering of the worshippers.
  3. Distribute the Lord’s Supper and receive the offerings.
  4. Assist in financial canvasses, visitation projects and preparations of candidates for baptism.
  5. Give service in the business affairs and program activities of the church.
  6. Cooperate in ministering to the needy.
  7. Perform such other duties as enjoined on them by the New Testament Scriptures or as may be assigned.

 

  1. Deaconesses:
  1. Shall perform the same general duties as the Deacons and cooperate with them in promoting the growth and welfare of the church and in cooperation with the functional departments.
  2. Take responsibility for preparation and care of the communion service.
  3. Minister to the families in times of sickness and bereavement.
  4. Serve in business affairs and program activities of the church.
  5. Perform such other duties as enjoined on them by the New Testament Scriptures or as may be assigned.

 

  1. Trustees:
  1. Shall act as legal agents of the church in all business matters, under direction of the General Board, and subject to the approval of the congregation.
  2. Hold legal title to all church property and handle all business transactions related thereto.
  3. Have supervision over all endowments and trust funds.
  4. Perform such other duties as are prescribed by the laws of the State of Oklahoma.

 

  1. Chairman of the General Board and Congregation:
  1. Shall fulfill the usual duties of such an officer.
  2. Call and preside at all regular or special business meetings of the congregation.
  3. Serve as Chairman of the General Board.

 

  1. Vice-Chairman of the General Board and Congregation:
  1. Shall fulfill the usual duties of such an officer.
  2. Call and preside at all regular business meetings of the congregation in the absence of the Chairman.
  3. Perform the same to the General Board.
  4. Serve as Chairman of the Cabinet.

 

  1. Secretary of the General Board and Congregation:
  1. Shall keep minutes of all regular or special business meetings of the church.
  2. Serve as secretary of the General Board, keeping a record of all its regular and called meetings.
  3. Perform such other duties as may be assigned.

 

  •      VII Church Treasurer:

 

  1. Shall disburse all funds of the church according to the authority designated to him/her by the General Board.
  2. Serve as a member of the Stewardship Department.
  3. Make regular reports at each meeting of the General Board.
  4. Make annual reports to the congregation.

 

  1. Financial Secretary:
  1. Shall receive and make a record of all funds and deposit them in the proper church accounts.
  2. Keep an individual account record of each contributor and send out statements as directed by the General Board.
  3. Serve as a member of the Stewardship Department.
  4. Present a regular report at each regular meeting of the General Board.
  5. Make annual reports to the congregation.

 

  1. Church Clerk:
  1. Shall keep a complete record of the church membership and such vital statistics as births, deaths, baptisms and weddings.
  2. Receive all applications for church transfer letters and issue them under authority delegated by the General Board.

 

  1. Church Historian:
  1. Shall gather and preserve data pertaining to the history, life and work of the church.
  2. Make available for publication any historical materials authorized by the church and presenting to the General Board the historical statements.

 

  1. Honorary Officers:
  1. Shall be relieved of all regular duties and serve as members of the General Board without vote.

 

SECTION G – EXECUTIVE OFFICERS OF THE GENERAL BOARD AND CONGREGATION:

I.          The following officers shall be elected by the General Board:

  1. Chairman of the General Board and Congregation
  2. Vice-Chairman of the General Board and Congregation
  3. Secretary of the General Board and Congregation
  4. Treasurer of the General Board and Congregation
  5. Financial Secretary of the General Board and Congregation
  6. Church Clerk of the General Board and Congregation
  7. Church Historian of the General Board and Congregation

 

The above shall be elected for a term of one (1) year and not more than three (3) consecutive terms.

 

  1. Election of Executive Officers of the General Board and Congregation:

A nominating committee composed of the newly elected chairmen of the

            Elders

            Deacons

            Deaconesses

Plus the

            Minister

            Two (2) Member-at-large (who are not members of the General Board and who shall be appointed by the retiring Chairman of the Board and the minister)

Will nominate to the General Board persons to serve as:

            Chairman of the Board

            Vice-Chairman of the Board

            Secretary of the Board

            Treasurer

            Financial Secretary

            Church Clerk

            Historian

The nominating committee will present its nominations to the Board for election in the eleventh month of the church fiscal year.

ARTICLE V

THE GENERAL BOARD

  1. Authority of the General Board:

The Board shall perform its duties according to the authority granted in this constitution or otherwise delegated to it by the congregation. All business meetings of the congregation and the General Board shall be governed by Robert’s Rules of Order.  The ultimate authority of the local church shall rest with the congregation. All boards, organizations fellowship groups and departments, including the Board of Trustees, shall be responsible to and shall report to the congregation and shall report to it each year at the annual meeting.

  1. Duties of the General Board:

The General Board is charged by the congregation with the duty of conducting the business affairs and planning and executing the program of the church. The Board will function by such general policies as have been adopted by the congregation and thereby set forth in this constitution and by-laws. The actions of the General Board are at all times subject to review by the congregation. Many over-all responsibilities of the General Board will be carried primarily by the various functional departments, but these departments are always answerable to the General Board. The more specific functions of the General Board are:

  1. To establish the personnel of the functional departments and standing committees through which the work of the church is primarily carried forward.
  2. To regularly receive, consider, and act on reports from the various functional departments and standing committees, approving, disapproving, or modifying the recommendations contained therein.
  3. To consider and establish policy in harmony with general congregational policy.
  4. To approve an annual budget, upon recommendation of the Department of Finance and Stewardship, and refer the budget to the congregation for consideration and approval.
  5. To recommend to the congregation, upon recommendation of the pulpit committee, the calling of the minister and other professional staff members.
  6. To perform periodic evaluations of the total life and work of the congregation and brotherhood through the Church Cabinet.

SECTION A – MEMBERSHIP AND VOTING PRIVILEGES

I.          The General Board shall be composed of:

  1. Elders, Deacons, Deaconesses, Trustees, Junior Deacons, Junior Deaconesses, duly elected and the minister
  2. The President or representative of Christian Men’s Fellowship, Christian Women’s Fellowship, Youth Director
  3. Secretary, Treasurer, Financial Secretary, Church Clerk, Church Historian
  4. Chair Person (Duly Elected) of each Functional Department

ARTICLE VI

THE CHURCH CABINET

SECTION A – PURPOSE:

            The purpose of the cabinet shall be to interpret and correlate the entire church program as planned by the various functional departments and serve in an advisory capacity to the pastor, the Board, the various departments and organizations of the church.

SECTION B – RESPONSIBILITIES:

I.          The cabinet shall be responsible for:

  1. Studying the needs of the church, evaluating its past, present and future activities, discussing proposed programs and referring specific items to the appropriate functional department or to the General Board for study and implementation.
  2. Correlating plans and activities of the departments and groups for the purpose of achieving an effective program for the entire church.
  3. Coordinate the calendar of activities as presented by the various departments and organizations.
  4. Encourage the fulfillment of objectives set by the various departments and groups.

 

  1. The cabinet shall not become a legislative body to make final decision on policy or actions of any phase of the church life. This function belongs to the General Board and congregation.

 

SECTION C – MEMBERSHIP OF THE CABINET

I.          The cabinet shall be composed of:

  1. The minister, or ministers and other key staff members
  2. The Chairman of the General Board
  3. The Vice Chairman of the General Board
  4. The Secretary of the General Board
  5. The Chairman of each functional department
  6. The heads of the CMF, CWF, CYF and Chi Rho
  7. Such others as may be needed and assigned by the General Board

 

  • II.        The Chairman of the cabinet shall be the Vice-Chairman of the General Board.

 

 

III.        The Cabinet shall meet on a regular basis as prescribed by the General Board.

 

ARTICLE VII

THE MINISTER

 

SECTION A – ROLE OF THE MINISTER

  1. The minister of the church shall perform the duties which usually pertain to that office. In general, his role in the church shall be in accord with the values and principles of the New Testament Scriptures, and of the ministerial code of ethics. He shall be an ex-officio member of all organized groups, auxiliaries, and committees. The minister shall, in cooperation with the Chairman of the General Board and Elders, encourage orderly procedures in the life of the church through effective use of the constitution and by-laws.

SECTION B – SELECTION:

The minister of the church shall be chosen as hereinafter provided:

  1. The pulpit committee shall be composed of two (2) Elders, two (2) Deacons, two (2) Deaconesses and three (3) members-at-large from the congregation. This committee shall be nominated by the Chairman of the General Board and elected by the General Board. One (1) Elder shall be selected by vote of the committee to serve as its Chairman.

 

  1. It shall be the policy of the congregation to consider only one prospective minister at a time. However, information may be secured on several in a given period.

 

  1. The pulpit committee will recommend a prospective minister to the General Board. The recommendation must be accepted by at least a two-thirds majority of members present and voting in a regular or special-called meeting of the General Board.

 

  1. The General Board will recommend the prospective minister to the congregation.

 

  1. The recommendation of the General Board must be accepted by at least a two-thirds majority of members present and voting in a regular or special-called meeting of the congregation before a call may be extended.

 

  1. The term of his ministry shall be for an indefinite period and may be terminated by either party upon sixty (60) days written notice. A written statement setting forth the salary to be paid and other conditions of the call shall be made in duplicate, one (1) copy for the minister and one (1) copy for the church.

 

 

ARTICLE VIII

 

MEETINGS OF THE CONGREGATION

SECTION A – MEETINGS TO BE HELD

  1. The congregation shall hold a business meeting at least sixty (60) days prior to the beginning of the church year. This annual meeting shall be for the purpose of:
  1. Making a general and financial report of the passing year.
  2. Election of new officers in accordance with Article IV, Section G of this constitution.
  3. Presentation of a proposed financial program for the coming church year.

The proposed financial program shall be acted upon by approval of the congregation and by a majority of those members present and voting.

  1. Special meetings of the congregation shall be called by the Chairman of the congregation, or upon request of the General Board, or by written petition of one-third or more members of the congregation.
  2. All business meetings of the congregation shall be governed by Robert’s Rules of Order.

 

SECTION B – NOTICE OF MEETINGS:

  1. Notice of all regular or special business meetings of the congregation shall be given at a regular Sunday Service of the church or by newsletter at least one (1) week in advance of the meeting.

 

ARTICLE IX

AMENDMENTS

 

This constitution may be amended at any business meeting of the church by a two-thirds vote of members present and voting on the amendment, provided that written notes of the proposed amendment and its content has been given to the members of the congregation or the proposed amendment has been read at a regular Sunday service at least two (2) weeks before the vote is taken.

BY-LAWS

  1. The church year shall begin on January first of each year.

 

  1. The meeting procedures of the General Board:
  1. Shall hold its regular meeting on the second Thursday of each month
  2. Shall hold special meetings as required on call of the Chairman or upon request of one-third or more members of the General Board.
  3. Shall consider fifteen (15) or more members of the General Board as constituting a quorum.
  4. Shall observe the following order of business:
  1. Meeting called to order by presiding officer
  2. Devotions and prayer
  3. Reading and approval of minutes of previous meeting
  4. Minister’s report
  5. Church Clerk’s report and approval
  6. Financial Secretary’s report and approval
  7. Treasurer’s report and approval
  8. Reports of Departments
  9. Regular and special committee reports
  10. Action on recommendations growing out of reports
  11. Consideration of unfinished business carried over from previous meetings
  12. New business and program suggestions for future activities
  13. Adjournment
  14. Minister’s inspirational moment and benediction

 

  1. The plan of procedure for administering the church program shall be as follows:
  1. The task of administering the program of the church shall be delegated to the following functional departments:
  1. Worship and Devotional Life
  2. Christian Education
  3. Evangelism
  4. Membership Development
  5. Outreach – Missions and Benevolence
  6. Stewardship
  7. Property

 

  1. Special committees may be appointed when needed.

 

  1. The membership of each department shall be selected in the following manner, subject to the confirmation of the General Board:
  1. The Chairman, Vice Chairman, Secretary and Minister shall constitute a committee to select the respective department chairmen.
  2. This committee shall then act with the respective department chairmen in selection of the members of each department.
  3. Members of each department shall be on the basis of qualification for the task, regardless of membership on the Board.

 

  1. Each department shall organize itself to conduct the business for which it is responsible, meet regularly to attend to its business and plan its general program which shall be presented through the cabinet to the General Board. Upon approval by the General Board, the department shall proceed to administer its program in cooperation with other departments. Regular written reports shall be made to the General Board.

 

  1. The purpose and duties of the functional departments shall be as follows:

 

  1. The Worship Department:

It shall be the purpose of this department to lead the membership in a genuine experience of worship in the public services, to enrich personal and family devotional life and it shall be responsible for the following duties:

  1. Shall be responsible for ushering, care of ventilation, and other details pertaining to worship hour inspiration and comfort.
  2. Shall be responsible for provision and preparation of emblems.
  3. Shall be responsible for baptismal robes and accessories, prepare baptistry for use and assist the minister and candidates at the service.
  4. Shall secure preachers in the absence of the minister and recommend speakers for special occasions.
  5. Shall be responsible for the music of the church, cooperate with the music director, assist when needed in special services, recommend employed music personnel to the General Board and prepare the annual music budget.
  6. Shall cooperate with the Department of Christian Education on personal and family devotional life and also cooperate with the minister in planning and promoting public worship and devotional services.

 

  1. Christian Education Department

It shall be the purpose of this department to develop an effective program of religious education for the entire constituency of the church in keeping with the general objectives of Christian Education and shall be responsible for the following duties.

  1. Shall be responsible for the administration of the church school.
  2. Shall be responsible for Vacation Church Schools and special educational projects for various age levels.
  3. Shall be responsible for leadership training programs to develop leaders for every phase of church life.
  4. Shall encourage reading of good literature and provide literature for various needs.
  5. Shall cooperate with the Worship Department on personal and family devotional life and assist by providing materials which will help the person, family and home to be truly Christian.

 

  1. Evangelism Department

It shall be the purpose of this department to cultivate an evangelistic spirit within the church, to plan and administer the evangelistic program and shall be responsible for the following duties:

  1. It shall keep an accurate and up-to-date record of prospective members, make up calling cards, and check with workers at regular intervals, and provide for a regular program of visitation on prospective members.
  2. Shall be responsible for special projects such as community census, preaching missions or revival meetings. 

 

  1. Membership Department

It shall be the purpose of this department to maintain the closest possible contact with the entire church membership to the end that each member may function effectively in the life of the church, to develop a spirit of love within the congregation founded on a common love for Christ and be responsible for the following duties:

  1. Shall sponsor attendance in public worship, visit the sick and shut-ins, re-enlist the indifferent families, and be responsible for the integration of new members into the life and fellowship of the church. It shall keep in contact with the temporarily absent.
  2. Shall plan and provide all general publicity for the church in keeping with the dignity of the church.
  3. Shall study the social life needs and provide church-wide activities in order to develop a wholesome social life.
  4. Shall provide for a communication medium of some kind such as newspapers, newsletter, or some method of keeping the membership informed of church and family activities, needs, and social life within the bounds of the church.

 

  1. Outreach Department

It shall be the purpose of this department to create and foster a world vision within the church and its auxiliary organizations and to lead in planning and administering the work program of the church. It shall be responsible for the following duties:

  1. It shall be responsible for a program of missionary education in the total life of the church and in cooperation with the Department of Christian Education.
  2. It shall be responsible for local and worldwide benevolence.
  3. Shall function as the representative of the church in Brotherhood, inter-denominational and inter-faith relations. It shall promote and publicize conventions conferences, and retreats within its interests.
  4.  Shall enlist and counsel recruits for full-time Christian service.
  5. Shall perform other duties as may be assigned pertaining to Outreach Work.

 

  1. Stewardship Department:

It shall be the purpose of this department to develop within the membership an understanding of the full meaning of Christian Stewardship and to so direct the financial program of the church that it will not only supply the financial needs, but prove a means of spiritual enrichment and character building for each one participating. It shall be responsible for the following duties:

  1. Shall be responsible for keeping alive in the congregation the realization of its stewardship obligations and promoting stewardship education.
  2. Shall supervise the preparation and subscribing of the church budget. In preparing the church budget, this department will receive from the Board of Elders their recommendations concerning the salary to be paid to all staff members during the forthcoming year. The Board of Elders will hold meetings annually as required to evaluate the merits and salary of each staff member. They will consult with ech staff member individually as well as the chairman under whose department the staff member is employed.
  3. Shall keep accurate records, providing for an annual audit of the records.
  4. Shall encourage endowments for future development in the church and Outreach work.
  5. Shall perform other duties as may be assigned pertaining to the Stewardship of the church.

 

  1. Property Department

It shall be the purpose of this department to care for all properties of the church. It shall be responsible for the following duties:

  1. It shall be responsible for all equipment (except musical instruments) and for making repairs and securing additional equipment as needed and approved.
  2. It shall be responsible for the care of buildings and grounds, recommending and supervising all repairs and improvements.
  3. It shall be responsible for recommending the employment or release o the custodian and for supervising his work.

 

  1. Special Committees
  1. When needed to administer the work of the church, the Chairman shall appoint, with the approval of the General Board, such special committees as may be needed. These committees shall perform duties assigned and shall continue for such time as designated.

 

  1. Auxiliary Organizations
  1. The purpose and responsibility of each of these groups shall be outlined in their own constitution, by-laws, or plan of procedure.
  2. These organizations shall cooperate with the functioning departments of the church, not only in planning and administering the total program of the church, but also shall develop their programs in the best interests of the total program.

 

  1. The procedures governing employment of staff as needed shall be as follows:
  1. Employees other than heretofore provided shall be secured upon recommendation of the respective functional department concerned. The General Board shall designate the proper functional department to recommend back to the Board the employment or release of such employees as shall be deemed necessary from time to time.
  2. Final authority in all such matters, except the calling of the minister, shall reside in the General Board.
  3. Employment shall be by a two-thirds vote of Board members present and voting, each employee to be responsible to the General Board in consultation with the proper functional department.
  4. A written statement covering terms of employment shall be included in the minutes, a copy of which shall be given to the employees.

 

  1. These by-laws may be amended by a two-thirds vote of members of the General Board present and voting in a regular or special meeting, provided the proposed amendment has been submitted to the membership of the General Board at least two weeks prior to the vote thereon.  
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